100 Campus Drive
Weatherford, OK 73096
Phone: 580.774.3233
Fax: 580.774.7102
orientation@swosu.edu

Transfer Student Orientation

SWOSU Policies

Add/Drop Dates

Students have seven days to add a class after the semester begins. You have ten days to drop a class without being charged tuition for that class. Students will be charged 100% for classes dropped after the ten-day period.

August 28, 2012
 Last day to add classes
September 5, 2012 Last day to drop a class or totally withdraw for a refund
November 2, 2012
 Last day to drop with a guaranteed “W” and last day to add Computer Assisted Instruction (CAI) courses
December 7, 2012
 Last day to drop with a WP/WF (withdraw passing/withdraw failing)

Withdrawing from Classes

VIPERWithdrawal from One Class

  1. Student fills out a withdraw form.
  2. Student is asked to have instructor sign the form.
  3. Student returns form to the Registrar’s Office for processing.
  4. If instructor is unavailable for signature, form is processed.

Add/Drop Forms are located on the Registrar’s website, www.swosu.edu/registrar/reg-forms.asp

Complete Withdrawal

  1. Student fills out a complete withdrawal form.
  2. Student has Financial Services sign withdrawal form.
  3. Student returns form to the Registrar’s Office for processing.

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Final Exam Policy

Students may drop classes through December 7 (the Friday preceding finals).

During the regular semester, the three days prior to the beginning of final exams (December 10-12) are considered “dead days” in that no examinations, quizzes, extracurricular events (other than unscheduled league play-off events) or required field trips are to be scheduled, and no papers or reports or projects be due or presented during these days.

If students feel that the dead days policy is not being followed, students should speak with the faculty. If no resolution is reached, students should contact the department chair and ask for their help. If that route is unsuccessful, students should speak with the dean of their college.

Occasionally the final exam schedule results in a student having more than three exams on any given day. Students may seek assistance in alleviating this excessive schedule from the Associate Provost.

Academic Probation/Suspension Policies

Academic ProbationAcademic Probation - Students not maintaining satisfactory academic progress as defined below will be placed on Academic Probation:

1-30 credit hours attempted and less than 1.70 GPA
31 or more credit hours attempted and less than 2.00 GPA

Minimum Academic Performance while on Academic Probation - The probationary student must:

Increase overall grade point average above probationary GPAs listed above

--OR--

Earn at least a 2.00 grade point average the next semester (not to include activity courses, performance courses) in order to continue enrollment on academic probation

Academic Suspension - Students who fail to meet retention standards while on Academic Probation will be suspended for one regular semester (fall or spring). After the semester of suspension, students may re-enroll on Academic Probation. Students suspended a second time will not be permitted to re-enroll on this campus until they raise their retention GPA to a 2.00 or higher.

Note: A student suspended for the first time at the end of the spring semester may attend the following summer semester. Enrollment in this summer semester will be limited to ―core academic courses that meet the general education or degree requirements. If work taken in the summer raises the overall retention GPA to 2.00, the student will be removed from probation. If not, the student will be continued on suspension for the fall semester.

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Financial Aid Satisfactory Progress Policy (SAP)

Students must maintain Satisfactory Academic Progress toward a degree as stipulated in the chart below to receive financial aid at SWOSU from the following programs: Federal Pell Grant, Federal SEOG, Federal Work Study, Oklahoma Tuition Aid Grant (OTAG), Federal Subsidized Stafford Loan, Federal Unsubsidized Stafford Loan and Federal Parent PLUS Loan. Satisfactory Progress is measured by Pace (amount of hours earned/amount of hours attempted) and GPA (quality of work) and maximum hours allowed to complete a degree. SAP is calculated each semester.

Undergraduate Classes
Total Hours Attempted from All Institutions 1 - 30 31 - up
Minimum Retention G.P.A. 1.70 2.00
Minimum % of Total Hours Successfully Completed (Pace) 67% 67%
Maximum Total Hours Attempted Allowed for Earning a Degree
(Additional Undergrad. Work maximum includes all undergraduate hours. For Pharmacy, students must be accepted and enrolled in the Pharmacy program. Students must be accepted into a graduate program to receive aid for grad. hours.)		 100 - Associate Degree 186 - Bachelor Degree
Students must also have a 2.0 at the end of their second academic year or after four terms.

  1. Transfer students must submit all prior transcripts and have hours put online by the registrar before eligibility can be determined. All transfer hours accepted count toward the total hours attempted.
  2. Transfer students who have completed one prior semester will be eligible for a Warning term if not meeting cumulative requirements.
  3. Transfer and returning students who do not meet the conditions explained above are entered on financial aid suspension.
  4. Students who left SWOSU with an approved appeal and return after non-attendance are considered to be on financial aid probation when they return.
  5. Students who leave SWOSU in good academic standing and return after a period of non attendance and have not attended another institution are considered to be in good academic standing when they return.

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Repeating Courses

Students may repeat courses in which original grades were ―D or ―F and have only the second grades count in the graduation and retention grade-point average. The first four courses (18 hour maximum) repeated are the only hours that can be considered under the Repeated Course Policy.

If a course is repeated more than once, all grades earned with the exception of the first grade, will be counted in the retention and graduation grade-point average.

Students may repeat courses above the first four courses (18 hour maximum). However, both the original grade and repeat grade will be included in all grade-point averages.

Holds/Course Pre-Requisites

holds
Enrollment Holds - If you have an enrollment hold, visit the Dean of Students, Library, Student Counseling Services (academic probation), and Bursar (business). These offices can clear your hold so you can enroll for the next semester classes.

Pre-Requisites – are requirements that must be fulfilled before enrolling in a course.



Alcohol/Illegal Narcotics

The consumption or possession of alcoholic beverages or illegal narcotics in any form on the campus, in the university housing, or at any affair on the campus sponsored by or for a student organization is forbidden.

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Tobacco Free Campus

Tobacco Free logoSWOSU’s campuses in Weatherford and Sayre are now tobacco-free campuses. Read more about the policy at Tobacco Free Campus Policy.

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