SWOSU Web Policy

Student Organization Web Pages

SWOSU supports web sites for student organizations, given the organization’s status is active according to the Office of the Dean of Students. The student organization is responsible for creating and maintaining the web pages. Each student organization must designate a web representative by completing a Web Representative Form, which must be signed by the organization’s faculty/staff sponsor. Students are allowed to serve as web representatives as long as they are enrolled at SWOSU. A Web Representative Form must be completed and submitted to the Office of Web Site Management by October 1 each year. If a current form is not on file, the link to the student organization’s web site will be removed from SWOSU web pages until a current Web Representative Form is submitted.

Accounts assigned to student organizations are intended for the purpose of publishing information pertaining to the organization. The account should not be used for personal program development, file storage, or other purposes not directly related to the goals of the organization. The organization’s faculty/staff sponsor is responsible for the accuracy of content and assuring the web pages meet SWOSU policies and guidelines and all local, state, and federal laws.

The following standards pertain to all SWOSU-hosted student organization web pages. Failure to meet these standards will result in the removal of links from any SWOSU web page.

1. All web pages must meet guidelines stated in the Web Style Guide.
2. The initial or “home” page of the student organization web site must contain the name and e-mail address of the web representative.
3. Creators of web pages must not make or use illegal copies of copyrighted materials or software, store such copies on university systems, or transmit them over university networks. Copyright law pertains to many types of materials, including cartoons, pictures, graphics, text, song lyrics, and sounds – including most MP3 and other files shared via peer-to-peer procedures. Written permission must be obtained before using copyrighted materials and kept on file with the student organization’s faculty/staff sponsor.